Process automation & custom integrations.
Manual data entry, disconnected software, and processes that only work because one person remembers the extra step: these cost growing businesses more time than most owners realize. ARCALIS connects the systems you already run — using n8n and purpose-built development — and removes the manual work between them. A full ERP implementation is not a prerequisite.
When manual work slows you down.
- Staff copy the same information into multiple systems by hand, and the numbers do not always match.
- Stock levels, sales figures, or financial data are only accurate on the day someone manually checks them.
- Invoices, purchase orders, and approvals move through email threads and spreadsheets instead of a defined process.
- Software that should exchange data does not, so an employee becomes the manual link between two systems.
- Simple, repeatable tasks consume hours every week that could go toward decisions only a person can make.
What business process automation means.
Business process automation replaces manual, repetitive steps with rules that run on their own. When a defined event happens — a new order, an incoming invoice, a form submission, a set time of day — the system carries out the next steps automatically: moving data between tools, creating records, sending notifications, or routing a task to the right person. Integration is what makes this possible between systems that were not built to work together: it is the technical connection that lets two pieces of software exchange data directly, instead of a person typing the same information twice.
How ARCALIS builds your automation.
Workflow Automation Across Your Tools
We connect the software you already use — accounting, CRM, e-commerce, inventory, and communication tools — so information updates automatically across all of them. A new sale, a status change, or an approval in one system triggers the correct action in the others, without anyone re-entering data.
Custom API & System Integrations
Not every tool has a ready-made connector, and off-the-shelf automation platforms often stop at the point where your business is actually different. For these cases, we build custom integrations directly against a system’s API, so it connects reliably even without a standard plug-in.
Document and Data Processing Automation
Invoices, purchase orders, delivery notes, and forms often arrive as documents rather than clean data. We build automations that read, structure, and route this information automatically — including steps that use AI to classify content or extract data from unstructured documents where no fixed template exists.
Connecting Odoo — or Any System — to the Rest of Your Business
If you run Odoo or another ERP, automation becomes the layer that connects it to banks, payment providers, shipping carriers, or online marketplaces. If you do not run an ERP yet, automation and integration can still solve your most urgent process problems now, independent of that decision.
Where automation makes the biggest difference.
A new order on your online store automatically creates the matching invoice and updates stock across all locations.
Incoming supplier invoices are read automatically, matched to the original purchase order, and routed for approval.
Stock levels stay synchronized across multiple sales channels or warehouses, without a manual stock count reconciliation.
A new lead from your website is added to your CRM and assigned to the right salesperson within minutes, not days.
Daily or weekly performance summaries are compiled from your systems and sent automatically to management.
Purchase, expense, or discount approvals are routed to the right person automatically and logged for later reference.
Why automate before — or alongside — a full ERP rollout.
A full ERP implementation is a significant project, and not every business is ready to take that step immediately. Process automation lets you fix the most costly manual work now, using the systems you already have. For many clients, this becomes the first phase of a longer relationship: automation resolves the most urgent friction today, and a full Odoo implementation follows later, once the business case is clear. For others, automation remains the right long-term solution on its own — particularly where a handful of well-connected tools cover the business more efficiently than one large system would.
Process Automation
- Approach
- Connects your existing systems
- Typical time to first result
- Days to a few weeks per workflow
- Best fit
- Fixing specific, high-friction processes now
Full ERP (Odoo) Implementation
- Approach
- Centralizes data and processes in one platform
- Typical time to first result
- Weeks to months, depending on scope
- Best fit
- Replacing multiple disconnected tools with one system
We have run business operations ourselves, not just implemented software for others.
That shapes how we approach automation.
- We prioritize the processes that cost you the most time or create the most errors — not the ones that are technically interesting to build.
- We connect whatever systems you actually use. We are not tied to selling you a single platform.
- n8n can run in a way you control, including self-hosted, which keeps automation costs predictable as you scale — unlike many subscription-based automation tools that charge per task or per workflow run.
- As an Odoo partner, we understand how automation and ERP data structures interact, which matters if Odoo is part of your systems today or in the future.
The same structured approach on every project.
Adapted to the size of the automation, but never skipped.
Process Audit
We map your current workflows and identify where manual work creates the most cost or risk.
Workflow Design
We define the automated version of the process, including exactly what triggers each step.
Build and Test
We build the automation in a controlled environment and test it against real scenarios before go-live.
Deployment and Training
We launch the automation and make sure your team understands how it works and what to check.
Monitoring and Optimization
We monitor the automation after go-live and adjust it as your processes change.
Frequently asked questions.
What is business process automation?
Business process automation uses software rules to carry out repetitive tasks automatically once a defined event triggers them — for example, creating an invoice when an order is placed, or updating stock across systems in real time. It reduces manual data entry and the errors that come with it.
How is process automation different from implementing an ERP system?
An ERP system like Odoo centralizes your data and processes in one platform. Process automation instead connects the systems you already have and automates the manual work between them, without requiring you to replace your existing software. The two are complementary: automation can run on its own, or as the connective layer around an ERP.
Can automation work with the tools we already use, including Odoo?
Yes. We build automations and integrations around your existing software — accounting tools, CRM systems, e-commerce platforms, and ERPs such as Odoo — rather than asking you to switch tools first.
Do we need to replace our existing software to automate our processes?
No. Most automation projects connect and extend the systems you already use. Replacing software is sometimes the right long-term step, but it is a separate decision from automating the processes you run today.
Is our data secure when systems are connected through custom integrations?
Custom integrations are built to exchange only the data required for each specific workflow, using authenticated connections to each system. Where relevant, automations can run in a self-hosted environment, which keeps data under your own infrastructure rather than a third-party platform.
How long does it take to implement a business process automation?
This depends on the number of systems involved and the complexity of the workflow. A single, well-defined automation between two systems is often implemented in days to a few weeks; a broader set of connected workflows takes longer. We define the timeline together during the initial consultation, after reviewing your specific processes.
Find out where automation saves you the most time.
Every business has a handful of processes that cost more time and create more errors than they should. Schedule an initial consultation, and we will review your current processes together and outline where automation and integration would have the most impact — before any commitment on your side.