How we work: from Operations Audit to go-live.
Every project follows the same five-phase process — an approach built on proven Odoo implementation methodology and shaped by hands-on experience running and managing business operations, not just implementing software. You always know which phase you’re in, what it produces, and what happens next.
The five phases of every project.
Every engagement — a full Odoo rollout, a targeted automation, or an AI integration — moves through the same five phases. Scope and duration change from project to project; the structure doesn’t.
Operations Audit & Discovery
We map how your business actually works today — workflows, pain points, and data — through direct workshops with your team. You leave with a clear scope, a budget, and a working proof of concept. This is what an Operations Audit covers.
Kick-Off & Alignment
We confirm scope, budget, and the plan from the audit with every stakeholder, and get your team access to training resources early. Implementation starts with everyone already oriented, not catching up.
Implementation
Short, weekly cycles of configuration, data migration, and training — each ending in something you can test, not a status update. We configure standard functionality first and build custom features only where the return justifies it.
Go-Live
Your team runs the live system with support close at hand. Training happens hands-on, at the keyboard — and we stay engaged through the first weeks to catch and fix issues quickly.
Continuous Improvement
About a month after go-live, we review what’s working, what turned out to be unnecessary, and where there’s room to expand. This is usually when new automation or AI opportunities become clear.
Who leads your project.
You work with the same senior person from the audit through go-live, not a rotating cast of consultants. Our team combines Odoo implementation expertise with hands-on experience running business operations, so decisions get made by people who understand both the software and the job it needs to do.
- One senior contact, start to finish. The person who runs your audit is the same person configuring your system and leading your go-live training — no hand-offs, no re-explaining your business to someone new.
- Practical experience, not only certifications. Our team has worked inside operations and management roles, not just implemented software from the outside. That shapes how we translate your processes into the system.
- One contact on your side speeds things up. We’ll ask you to name a single internal contact with the authority to make decisions. The more empowered that person is, the faster the project moves — we’re upfront about what the role involves.
Built for predictability.
The phases above only work if each one actually reduces risk. Three things make that happen in practice.
- Standard configuration first. Custom development costs more to build and to maintain. We recommend it only when the return clearly justifies it — and we show you that math before you approve anything.
- Weekly, visible progress. You see working functionality every week, not a project plan. If something’s off, it shows up in days, not months.
- You approve scope before we build. No surprise costs for features you didn’t ask for. Custom work happens only after we’ve confirmed a standard alternative won’t do the job.
Frequently asked questions.
How long does an Odoo implementation take?
It depends on scope, but the shape of the timeline is consistent: roughly 80% of the time goes into the core Implementation phase, with the Operations Audit, Kick-Off, and Go-Live phases making up the rest. A single-department rollout can take weeks; a full company-wide implementation typically takes several months.
Do we need to pause daily operations during implementation?
No. We work in short, iterative cycles specifically so your business keeps running normally while the new system is built and tested in parallel. Go-live is planned around your operational calendar, not the other way around.
What if our processes don’t match standard Odoo features?
We’ll tell you honestly when a standard feature covers your need well enough, and when custom development is worth the extra cost and maintenance. In our experience, most “unique” processes can run on standard functionality with minor adjustments — we only build custom when the numbers justify it.
What do you need from our side during the project?
One internal contact person with the authority to make decisions and enough time to be genuinely involved — reviewing workflows, testing features, and helping train colleagues. Projects move fastest when that person is empowered, not just assigned.
What happens after go-live?
We stay engaged through the first weeks to handle issues quickly, then review the project about a month in: what’s working, what turned out to be unnecessary, and where there’s room to expand. Many clients find new automation or AI opportunities once the core system is running smoothly.
Start with an Operations Audit.
The audit shows you exactly what an implementation involves for your business — scope, budget, and expected impact — before you commit to anything larger. There’s no obligation to continue afterward.